e-PW1(a) Works RFQ Unit Rate Participation Guideline

01Is This RFQ for You?

e-PW1(a) is BPPA's Standard Request for Quotation Document for works bought under the Request for Quotation Method (Rules 90 to 94 of PPR 2025) on a unit-rate basis. You will see "e-PW1(a)" as the STD in the e-GP notice.

Nature

Works

Value

Up to Tk. 15 lakh

Pricing

Unit rate per BoQ item

Securities

None

Document fee

Free

Channel

e-GP only

The PE chose unit rate because the quantities are estimates. You are paid for what you actually build, measured on site, at the rates you quote. That makes accurate rates more important than the BoQ total.

02Eligibility

• Your firm must have the legal capacity to enter into the contract.
• You must not have been declared ineligible by the Government of Bangladesh for corrupt, fraudulent, collusive, coercive or obstructive practices.
• You may submit only one quotation in the RFQ, whether in your own name, another name or different names.

Quoting through a second firm you control breaks the one-quotation declaration and can be treated as collusion, a termination and debarment ground under Rule 149.

03Documents to Upload

Upload certified photocopies of the latest versions of these documents. Without them your quotation may be considered non-responsive (RFQ para 13).

Example: is your solvency certificate enough? If the e-RFQ asks for liquid assets of Tk. 5 lakh, a certificate showing Tk. 4.8 lakh fails, even if your firm is sound. Ask your bank for a certificate that states at least the exact amount, dated recently, before the window opens; banks can take a day or two.

04Timeline and Validity

Submission window

3 to 7 days

Opening

Automatic in e-GP

Validity

Tender validity days in the IFT

Completion

Days set in the contract

• The PE must give at least three days and never more than seven. Keep your documents ready so a short window does not catch you out.
• The PE may extend the deadline on recorded grounds, still within the seven-day limit. Watch the e-GP notice for amendments.
• Your quotation stays valid and binding for the tender validity days in the IFT, counted from the closing date, and may be accepted any time before it expires.
• Note the commencement and completion days in the Conditions of Contract; you must be able to mobilise and finish within them.

05Study the Drawings and Site

• Detailed specifications and the design and drawings are available for inspection at the PE's office during office hours on all working days. Go and look; they rank above the BoQ in the contract.
• Check each BoQ description against the specification clause and drawing it refers to, including materials, tests and the method of measurement.
• Visit the site where practical: access, water, storage, existing structures and safety needs all affect your rates.

06Price the Bill of Quantities

The PE fills columns 1 to 6 (item, group, code, description, unit and quantity). You enter only column 7, the unit price in figures. e-GP fills the unit price in words and calculates the totals (column 9 = quantity × unit price).

• Each rate must include profit, overhead and all taxes, duties, fees, levies and other charges under the Applicable Law. There is no separate line for VAT or income tax.
• Quote in Taka. An accepted rate stays fixed for the life of the contract, with no price adjustment.
• Price every item realistically. Because quantities are re-measured, an unrealistically low rate on an item that grows on site costs you more, and a very low overall price is checked as a possible Significantly Low-priced Tender (Rules 25 and 26).
• Save the BoQ form: it is electronically signed on your behalf when you click "Save".

Example: the rate is what counts The BoQ lists 50 m³ of earthwork. You quote Tk. 300/m³ (total Tk. 15,000). On site 64 m³ is actually needed and measured, so you are paid 64 × Tk. 300 = Tk. 19,200. If Tk. 300 was below your real cost, every extra cubic metre loses money.

07Submission Letter

The e-Quotation Submission Letter is electronically signed by your authorised person when you select "I agree" and click "Submit". By signing you declare that:

• you offer to execute the works in conformity with the Conditions of Contract;
• your quotation stays valid for the period stated and may be accepted any time before it expires;
• you have legal capacity, are not declared ineligible, and know that corrupt or similar practice is a termination ground (CC 28(e));
• you are not submitting more than one quotation in any name;
• the PE's written invitation to sign will bind you until a formal contract is signed;
• you have examined and have no reservations to the RFQ document; and
• the PE may reject all quotations or annul the process without liability to you.

Do not attach conditions or alternative offers. A reservation contradicts your own declaration and is likely to make the quotation non-responsive.

08Opening and Evaluation

1. e-GP opens all quotations automatically after the closing date.
2. The Evaluation Committee evaluates only the information and documents you submitted. It will not assume anything you did not upload.
3. Arithmetic is corrected: where unit rate and total differ, the unit rate prevails; where words and figures differ, the words govern.
4. Responsive prices are checked for a Significantly Low-priced Tender under Rules 25 and 26.
5. At least three responsive quotations are needed; the lowest evaluated responsive quotation is recommended for award.

09Signing the Contract

1. After the Approving Authority approves, the PE issues an Invitation for signing Contract through e-GP, with the draft contract. It states your contract price "as corrected".
2. The invitation forms the contract and is binding on you.
3. Sign the Contract Agreement through e-GP within the days stated in the invitation, and no later than its latest date.
4. Do not start the works until the contract is signed.

If there is a conflict between documents, this order applies: Contract Agreement, Letter of Invitation, Conditions of Contract, Specifications, Design and Drawings, priced BoQ, then any other listed document.

10Starting and Running the Works

• Commence within the days in CC 3 and immediately submit a Programme of Works showing the timing of every activity.
• Keep progress pro rata; it is judged by the value of works executed. Falling behind the programme is a termination ground.
• You are entitled to an extension of the completion date if the PE delays handing over the site, in Force Majeure, or for other reasons the PE accepts on recorded grounds. Ask in writing, with reasons, as soon as the delay arises.
• The PE may order you, after inspection or tests, to remove and replace or re-execute non-conforming work, and to do urgent safety work.
• Variation orders cannot exceed 10% of the contract price.
• You indemnify the PE against claims for injury, loss of life or property during the works, so keep your workers and the public safe and consider insurance.

11Bills, Payment and Retention

• Submit progressive invoices for the estimated value of work executed, less the cumulative amount already certified.
• The PE measures the net quantity of each BoQ item actually executed and pays at your unit rates, in Taka.
• The first payment comes only after 20% progress. Plan your working capital for that stage.
• 5% of each invoice is held as retention money until the defects liability period ends.
• Final payment is made when you have fulfilled all contractual obligations.

Example: cash flow on a Tk. 10 lakh contract You must finish about Tk. 2 lakh of work (20%) before the first bill is paid. On a first invoice of Tk. 3 lakh, Tk. 15,000 is held as retention. By the end, about Tk. 50,000 (5% of the contract value) is held until 14 days after the defects liability period expires.

12Completion and Defects Liability

1. Apply to the PE by notice for a Completion Certificate.
2. Within 7 working days the PE issues it, or rejects the application with reasons and the work still to be done.
3. The PE takes over the site and works within 7 working days of the certificate.
4. When you request final payment, the PE may, within 14 days, notify defects to correct.
5. The Defects Liability Period (months in CC 21, usually 6 to 12) runs from the Completion Certificate and extends while notified defects remain.
6. Once all notified defects are corrected the PE issues a Defects Corrections Certificate.
7. Your retention money is returned within 14 days after the period expires.

If you do not correct a defect in time, the PE assesses the cost of correcting it and you remain liable for that cost. Loss or damage caused by your acts or omissions, up to the end of the period, is repaired at your cost.

13Termination and Penalty

The PE may terminate the contract in whole or in part by written notice if you:

• fail to sign the contract or commence the work on time;
• fail to make satisfactory progress against your Programme of Works;
• fail to complete the work as per design, drawing and specifications;
• do not remedy a failure within the period in a written notice;
• engage in corrupt, fraudulent, collusive, coercive or obstructive practice, or any practice under Rule 149 of PPR 2025; or
• fail to perform any other contract obligation.

On termination you pay a penalty of the percentage in CC 29 (15% to 25%) of the revised official estimated cost of the uncompleted works. Disputes are first settled amicably.

Example: what abandoning a job costs If the revised estimate for the unfinished work is Tk. 4 lakh and CC 29 states 25%, the penalty is Tk. 1 lakh, on top of losing the retention held against claims.

14Submission Checklist

• Trade License valid; Tax Clearance or return acknowledgement for the stated assessment year.
• VAT registration / BIN uploaded.
• Solvency certificate from a scheduled bank shows at least the stated Taka amount.
• Specifications and drawings inspected at the PE's office; site visited where possible.
• A realistic unit rate entered for every BoQ item, inclusive of all taxes, overhead and profit.
• BoQ saved and totals checked in e-GP.
• Commencement and completion days, defects period and penalty in the Conditions of Contract are acceptable.
• Working capital planned for the period before 20% progress.
• Only one quotation from your firm and related firms; no reservations attached.
• Submission letter agreed and submitted before the deadline.

15Common Questions